Without ShiftFill
Deputy sends an offer. You manage what happens next.
- Choose who to invite in Find replacement
- Check whether anyone claimed it
- Choose more staff and send another round
Made for shift and rostering managers
Fill open shifts without ringing every employee.
Someone calls in sick. A future shift is still unclaimed. Once a shift is open and published in Deputy, ShiftFill checks current records, sends offers in your chosen order and moves to another group if it remains unfilled.
Try 5 successful fills before paying Staff claim shifts in Deputy Pause or step in anytime
ShiftFill Deputy connected
Filling now
Registered Nurse
Woden · Today, 3:00 pm–11:00 pm
08:42to next group
Full-Time StaffFirst staff group
2Part-Time StaffNext group after 15 minutes
3Casual StaffIf still open
Shift filledDeputy is up to date
Pause follow-upmanager can take over
Fewer calls and messages
Your chosen contact order
Staff keep using Deputy
What ShiftFill takes over
Deputy starts the search. ShiftFill runs your configured follow-up.
With ShiftFill
ShiftFill runs your cover rule.
- Checks current Deputy records first
- Offers it to enabled groups in order
- Stops when filled or returns it to a manager
Your rule. Your order.
Tell ShiftFill who to ask first and how long to wait.
Here is one example. You choose groups, order and time between offers.
Full-Time Staff
Offer this shift to your first group.
Wait 15 min
Part-Time Staff
Send another offer automatically.
Wait 15 min
Casual Staff
Try another group in your rule.
No response
Your Agency
Send it to your chosen agency contact.
Start with local staff, nearby teams or groups that suit your business. You choose order and wait times. ShiftFill stops when Deputy records a fill.
No list to babysit. ShiftFill sends another offer when waiting ends, while you get back to work or finally drink that coffee.
Where ShiftFill fits best
Most useful when open shifts are regular, urgent or spread across locations.
Rostering & Operations Teams
Use one process across locations: local staff first, nearby teams next, then manager review.
Aged Care, Clinics & Healthcare
Use current roster and training records when an urgent, role-sensitive gap needs covering.
Hospitality, Venues & Small Business
Handle regular casual-worker absences without restarting that replacement process each time.
Pricing
Plans start at A$49 per month after your first 5 successful fills.
A successful fill means ShiftFill offered a shift to whoever was assigned in Deputy. No card is required until your free allowance has been used.
Starter
A$49/ month
50 shift auto-fills per month
For occasional gaps and smaller monthly fill volumes.
Growth
A$99/ month
130 shift auto-fills per month
For teams finding cover throughout each month.
Scale
A$199/ month
300 shift auto-fills per month
For organisations managing regular cover across enabled locations.
High Volume
A$299/ month
500 shift auto-fills per month
For operations handling open shifts frequently.
Unlimited
A$399/ month
Unlimited shift auto-fills per month
For teams that prefer one monthly price without a fill limit.
A fill counts only when whoever was assigned in Deputy received that shift offer through ShiftFill. Deputy notification or delivery charges may still apply.
Unsure which allowance fits? Talk with us.
You are still in charge
ShiftFill handles follow-up. Managers stay in control.
Check Deputy records
Avoid obvious roster conflicts before sending an offer.
Pause when plans change
Stop follow-up and let a manager take over.
See what happened
Review each offer, response and manager action.
FAQ
What managers usually ask before connecting Deputy.
Does a sick-leave request start ShiftFill automatically?
No. An affected shift must be Open and Published in Deputy. A manager can make it open while approving leave or after an employee contacts them. Once both conditions are met, ShiftFill can start your cover rule.
Why use ShiftFill if Deputy has Find replacement?
Deputy can send a replacement offer to staff selected by a manager. ShiftFill handles ordered rounds around it: check current records, wait your chosen time, try another group if a shift remains open and stop when Deputy records a fill.
Do employees need another app or login?
No. Employees continue to receive, review and claim available shifts in Deputy. Managers use ShiftFill to set and oversee follow-up.
What does ShiftFill check before sending an offer?
It uses current Deputy records for location, availability, approved leave, existing shifts, rest between shifts, weekly rostered hours and required training.
What happens if nobody takes a shift?
ShiftFill can move through enabled staff groups in your chosen order. If a shift remains open, it comes back for manager review. ShiftFill handles follow-up but cannot guarantee coverage.
Does ShiftFill decide whether someone is legally able to work?
No. ShiftFill checks information currently available from Deputy. Your organisation remains responsible for employment, scheduling, safety and compliance decisions.
What counts towards my five free fills?
It counts when ShiftFill offered a shift to whoever was assigned in Deputy. Your five-fill allowance is available once per Deputy installation, has no trial clock and does not require a card. Choose a monthly plan before ShiftFill starts another live follow-up.